What the Department of Justice / Rite AID settlement agreement means to designers

Settlement Agreement template with signareu
TL;DR — if you don’t pay close attention to accessibility, you are effectively committing professional malpractice.

On November 1, 2021, the Department of Justice published a settlement agreement it entered into with the nationwide pharmacy chain Rite Aid specifically concerning the inability of people with disabilities to use both Rite Aid’s COVID vaccine service web pages and portal.

It’s been almost seven years since the DoJ issued one of these agreements. Several complaints of physical accessibility have included orders to remediate websites, but this is the first time the complaint was about something 100% digital. It won’t be the last.

Here are my takeaways.

If you don’t start with accessible design, you won’t get an accessible end product.

The Whitehouse and the DOJ consider the correct accessibility standard to be WCAG 2.1 Level AA. Ignore this fact at your peril.

If you are using a design system or component library, it must be accessible.

It’s almost impossible to start with an inaccessible design system and end up with an accessible end product.

  • If you are using someone else’s open-source design system, make sure it is accessible. A list of accessible open-source design systems I am aware of include: Clarity (VMware), Carbon (IBM), Material (Google), Lightning (SalesForce), Spectrum (Adobe), Fluent (Microsoft), Bold (Bridge Labs), Spark (FinTech) Quickbooks (Intuit), Polaris (Shopify), USWDS (US Government), and GOV.UK. If you know of one I’ve missed, please DM it to me or add it in a comment, and I will update all my reference materials that discuss this.
  • If you are building a custom design system or component library, make sure it is accessible.

Implementing WCAG 2.1 Level AA means your design *MUST* be responsive

Even if you don’t support mobile web, WCAG 2.1 Level AA compliance requires responsive behavior to support magnification. Also, native apps must support both portrait and landscape orientation. See Fact 7 in this article.

Your design/user experience doesn’t have to be perfect, but A-level bugs are not OK.

The DOJ is not asking for accessibility perfection and understands that bugs happen. That is recognized in clause 13(c), which begins with:

A limited number of isolated instances of noncompliance … shall not constitute a material breach of this Agreement.

“Isolated instances of noncompliance” appears to be government-speak for “bug.”

The government is saying that a website containing A-level bugs could easily be considered a material breach of the settlement agreement. A-level bugs, by definition, block people with disabilities from being able to perceive, operate, or understand chunks or even all of a web page. However, it looks like the DOJ considers a few scattered, periodic AA bugs that do not impact a person with a disabilities’ access to the Rite Aid COVID pages acceptable.

If you design inaccessible websites, you are tying the developers’ hands when someone files a complaint.

In this settlement agreement, Rite Aid has a maximum of 15 days (sometimes only 10) to fix accessibility bugs and may not launch new code if bugs are present.

When organizations postpone dealing with known accessibility debt until someone pushes them into a dispute, that organization will completely lose control of their Software Development Life Cycle.

  1. The organization launches new features — per the terms of the settlement agreement;
  2. The organization fixes bugs — per the terms of the settlement agreement
  3. The organization does training — per the terms of the settlement agreement;
  4. The organization must invest time writing reports defined in the settlement agreement about what your organization has done and how it has done it.

If designers/UX consultants fail to understand these requirements, I hope your insurance is up-to-date.

  • Most contracts have clauses about following local, state, and federal laws.
  • The ADA is a federal law, and some states like California have even stronger accessibility laws.
  • The Department of Justice has established a clear link between inaccessibility and violating the ADA.

When a company incurs costs and reputational harm over inaccessibility, frequently, they look to shift the blame to someone else. This is called a “counterclaim” in the legal world. The client may try to recoup their enormous costs of entering into and then complying with the settlement agreement from your company. Your insurance might cover it, but you may be on the hook if you don’t have insurance.

Keep good written records of accessibility decisions. That way, if accessibility gets dropped from the MVP along the way, you can prove it was their decision and not yours.